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Data Privacy

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PRIVACY POLICY

Last updated: 08/12/2022

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data that can be used to identify you personally. For detailed information on data protection, please refer to our data protection notices listed below this text.

General notes and mandatory information

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and these data protection notes.

When you use this website, various personal data are collected. Personal data is data with which you can be personally identified. This data protection notice explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

We would like to point out that data transmission on the Internet (e.g. when communicating by e-mail) can have security gaps. Complete protection of data against access by third parties is not possible.

Data Controller

The data controller for this website is:

in4MD Service GmbH
Universitätsplatz 12
39104 Magdeburg

Phone: 0391 6754 800
E-mail: info@in4md-service.de

The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g. names, e-mail addresses, etc.).

Data protection officer required by law

We have appointed a data protection officer for our company:

Matthias Kunert
cubeoffice GmbH & Co.KG
Fichtestr. 29a 39112
Magdeburg

E-mail: datenschutz@cubeoffice.de
Phone: +49 391 61128-69

Data subject rights

Revocation of your consent to data processing

Many data processing operations are only possible with your express consent. You can revoke consent you have already given at any time. For this purpose, an informal communication by e-mail to us is sufficient. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

Objection to data collection in special cases and to direct advertising (Art. 21 GDPR)

if data processing is carried out on the basis of art. 6 abs. 1 lit. e or f gdpr, you have the right to object to the processing of your personal data at any time for reasons arising from your particular situation; this also applies to profiling based on these provisions. the respective legal basis on which processing is based can be found in this privacy policy. if you object, we will no longer process your personal data concerned unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the purpose of asserting, exercising or defending legal claims (objection under article 21 (1) gdpr).

if your personal data are processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling insofar as it is related to such direct marketing. if you object, your personal data will subsequently no longer be used for the purpose of direct marketing (objection pursuant to article 21 (2) gdpr).

Lodging a complaint with a supervisory authority

In the event of violations of the GDPR, data subjects shall have a right of appeal to a supervisory authority, in particular in the Member State of their habitual residence, their place of work or the place of the alleged violation. The right of appeal is without prejudice to other administrative or judicial remedies.

Data portability

You have the right to have data that we process automatically on the basis of your consent or in performance of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done insofar as it is technically feasible.

Information, deletion and correction

Within the framework of the applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipient and the purpose of data processing and, if applicable, a right to correction or deletion of this data. For this purpose, as well as for further questions on the subject of personal data, you can contact us at any time at the address given in the imprint.

Restriction of processing

You have the right to request the restriction of the processing of your personal data. To do so, you can contact us at any time at the address given in the imprint. The right to restriction of processing exists in the following cases:

  • If you dispute the accuracy of your personal data stored by us, we usually need time to verify this. For the duration of the review, you have the right to request the restriction of the processing of your personal data.
  • If the processing of your personal data happened/is happening unlawfully, you can request the restriction of data processing instead of deletion.
  • If we no longer need your personal data, but you need it to exercise, defend or assert legal claims, you have the right to request restriction of the processing of your personal data instead of erasure.
  • If you have lodged an objection pursuant to Art. 21 (1) GDPR, a balancing of your and our interests must be carried out. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.
  • If you have restricted the processing of your personal data, this data may – apart from being stored – only be processed with your consent or for the assertion, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of an important public interest of the European Union or a Member State.
Objection to advertising e-mails

The use of contact data published within the framework of the imprint obligation for the transmission of advertising and information material not expressly requested is hereby objected to. The operators of the pages expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, such as spam e-mails.

Data collection on this website

SSL or TLS encryption

For security reasons and to protect the transmission of confidential content, such as orders or requests that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Cookies

Our website uses so-called cookies. Cookies do not cause any damage to your computer and do not contain viruses. Cookies serve to make our offer more user-friendly, more effective and safer. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are so-called “session cookies”. They are automatically deleted at the end of your visit. Other cookies remain stored on your device until you delete them. These cookies allow us to recognize your browser on your next visit.

You can configure your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be limited.

Cookies that are required to carry out the electronic communication process or to provide certain functions that you have requested (e.g. shopping cart function) are stored on the basis of Art. 6 (1) lit. f GDPR. The website operator has a legitimate interest in storing cookies for the technically error-free and optimized provision of its services. Insofar as a corresponding consent has been requested (e.g. consent to store cookies), processing is carried out exclusively on the basis of Art. 6 (1) lit. a GDPR; consent can be revoked at any time.

Server log files

The host of this website automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

  • browser type and browser version
  • Operating system used
  • referrer URL
  • Host name of the accessing computer
  • Time of the server request
  • IP address

This data is not merged with other data sources.

The collection of this data is based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of its website – for this purpose, the server log files must be collected.

External hosting

This website is hosted by an external service provider (host). Personal data collected on this website is stored on the host’s servers. This may include IP addresses, contact requests, meta and communication data, contract data, contact data, names, website accesses and other data generated via a website.

The host is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 para. 1 lit. b GDPR) and in the interest of a secure, fast and efficient provision of our online offer by a professional provider (Art. 6 para. 1 lit. f GDPR).

Our host will only process your data to the extent necessary to fulfill its service obligations and follow our instructions regarding this data.

Conclusion of a contract for commissioned processing.

In order to ensure data protection-compliant processing, we have concluded an order processing contract with our host.

Inquiries by e-mail, telephone or fax

If you contact us by e-mail, telephone or fax, your inquiry including all personal data resulting from it (name, inquiry) will be stored and processed by us for the purpose of processing your request. We do not pass on this data without your consent.

The processing of this data is based on Art. 6 (1) lit. b GDPR, if your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on your consent (Art. 6 (1) (a) GDPR) and/or on our legitimate interests (Art. 6 (1) (f) GDPR), as we have a legitimate interest in the effective processing of requests addressed to us.

The data you send to us via contact requests will remain with us until you request us to delete it, revoke your consent to store it, or the purpose for storing the data no longer applies (e.g. after we have completed processing your request). Mandatory legal provisions – in particular legal retention periods – remain unaffected.

Processing of data (customer and contract data)

We collect, process and use personal data only to the extent that they are necessary for the establishment, content or modification of the legal relationship (inventory data). This is done on the basis of Art. 6 (1) lit. b GDPR, which permits the processing of data for the fulfillment of a contract or pre-contractual measures. We collect, process and use personal data about the use of this website (usage data) only to the extent necessary to enable the user to use the service or to bill the user.

The collected customer data will be deleted after completion of the order or termination of the business relationship. Legal retention periods remain unaffected.

Hubspot

We use customer relationship management and email marketing tools by HubSpot, Inc., 25 First Street, Cambridge, MA 02141 USA, to contact you and to determine which products and services are of interest to you. In the process, the following personal data that is necessary for us to collect: your email address, name, institution. For more information on the processing of your personal data by HubSpot, Inc. please refer to section 6.4 and https://legal.hubspot.com/de/privacy-policy.

We process your personal data, which may be both mandatory and voluntary, in order to contact you and send you interesting information about us on the basis of Art. 6 (1) sentence 1 lit. a) GDPR in conjunction with. Art. 7 GDPR.

The software provided by HubSpot, Inc. is cloud-based, i.e. your personal data is stored exclusively on servers of HubSpot, Inc. in Germany. Your personal data will not be passed on to other recipients and in particular third parties. Under no circumstances will we disclose your personal data to third parties for advertising or marketing purposes, unless you have expressly consented to this. We do not plan to transfer your personal data to another third country or to an international organization.

Your personal data will be stored until your consent is revoked and will be deleted immediately, unless further processing, in particular retention, is required by law,  necessary for evidentiary reasons (e.g. to enforce claims or to defend against possible claims for damages), or express permission has been granted by you or in the form of a legal authorization.

You can object to this use of your data at any time, for example by sending an email to the address provided in the imprint.

Analysis tools and advertising

Matomo

With your consent, we use the open source software Matomo to analyze and statistically evaluate the use of the website. Cookies are used for this purpose. The information about website usage obtained in this way is transmitted exclusively to our servers and summarized in pseudonymous usage profiles. We use the data to evaluate the use of the website. The data collected is not passed on to third parties.
The IP addresses are anonymized (IP masking), so that an assignment to individual users is not possible.
The processing of the data is based on Art. 6 para. 1 p. 1 lit. a DSGVO.
We thereby pursue our legitimate interest in optimizing our website for our external presentation.
You can revoke your consent at any time by deleting the cookies in your browser or changing your privacy settings.

Future changes to our privacy policy

In order to ensure that our information concerning data protection always complies with the current legal requirements, we reserve the right to make changes at any time. This also applies in the event that the privacy policy has to be adapted due to new or revised services, for example new products or functions on the website or other processing activities.

The new privacy policy will then apply to your next visit.

Thank you for your understanding.